Accounts Receivable Coordinator

Pittsburgh, PA

ChemDAQ, Inc., a rapidly growing manufacturing company based in Pittsburgh, PA, is seeking an Accounts Receivable Coordinator to serve on the company’s Administration team. This opportunity comes at an exciting time not only for the business, but for the prospective candidate, as long-term growth potential is available.

Duties & Responsibilities: 

  • Convert customer quotes to invoices and submit to customers in a variety of requested methods, including email, mail, vendor portals, etc.

  • Generate packing slips from invoices and communicate shipping status internally across multiple departments and externally to the customer.

  • Maintain and update records using ChemDAQ’s customer records database, as needed

  • Submit monthly, quarterly and yearly sales tax returns

  • Serve as the lead for company collections for customers and vendors with past-due invoices

  • Calculate current period and accrued commissions for sales personnel

  • Balance bank statements via Peachtree (Sage 50) daily

  • Maintain chart of accounts

  • Maintain weekly Cash Forecast sheet and create summary reports on weekly basis

  • Collect and manage timesheets for hourly and part-time personnel

  • Process credit card payments and reflect payments in Peachtree

  • Deposit checks and reflect payments in Peachtree

  • Facilitate and manage expense reports and travel reimbursements across departments

  • Work collaboratively among members of the Administration team and assist with other duties, as assigned

Knowledge & Skills Required

The successful candidate should have a Bachelor's degree in accounting or business management and/or at least 2 years of relevant work experience. The candidate should be proactive, comfortable working independently as well as in teams, and possess excellent time management skills. Experience with Peachtree/Sage accounting software is preferred.


  • Health insurance

  • Vision insurance

  • Dental insurance

  • Life insurance

  • Paid time off

  • Flexible spending account

  • 401(k)

How to Apply

Applications can be submitted via Indeed or LinkedIn, or please email a cover letter/resume to Emily Hatfield, Director of Marketing & Communications at 

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