Accounts Payable Coordinator

Pittsburgh, PA

ChemDAQ, Inc., a rapidly growing manufacturing company based in Pittsburgh, PA, is seeking an Accounts Payable & Procurement Coordinator to serve on the company’s Administration team. This opportunity comes at an exciting time not only for the business, but for the prospective candidate, as long-term growth potential is available. 

Duties & Responsibilities: 

  • Serve as the main procurement officer for goods and services across all departments.

  • Reconcile and process invoices in an accurate and timely manner.

  • Organize and match invoices to purchase orders, and complete all necessary receiving reports. 

  • Properly code each invoice to the proper Cost Centers and General Ledger Accounts for accurate budget tracking. 

  • Identify discrepancies and work closely with vendors to resolve issues for prompt payment. 

  • Complete a monthly audit of physical inventory and balance to Accounting’s inventory database. 

  • Identify and document any inventory discrepancies and advise management of any risks and issues, when needed. 

  • Complete Month End inventory entries once inventory is balanced. 

  • Manage and balance the inventory for ChemDAQ’s Sensor Exchange Program, including review of production reports, physical inventory counts and analysis. 

  • Assign, organize and file purchase orders using the Accounting software and company shared drive to keep records of recurring and historic purchases.

  • Work closely alongside vendors to ensure timely delivery of goods and services, including personal outreach for any order delays. 

  • Work alongside the Sales team to quickly process new orders and establish new customers in the Accounting software within a 48-72 hour timeframe. 

  • Adhere to all established procedures to complete a Sales Quote Package. 

  • Serve as the liaison for maintenance requests, technical support, phone support, rentals and returns, and general office supplies and needs.

Knowledge & Skills Required

The successful candidate should have a Bachelor's degree in accounting or business management and at least 3 years of relevant work experience. The candidate should be proactive, comfortable working independently as well as in teams, and possess excellent time management skills. Experience with Peachtree/Sage accounting software is preferred. 

Benefits

  • Health insurance

  • Vision insurance

  • Dental insurance

  • Life insurance

  • Paid time off

  • Flexible spending account

  • 401(k)

How to Apply

Applications can be submitted via LinkedIn, or please email a cover letter/resume to Emily Hatfield, Director of Marketing & Communications at ehatfield@chemdaq.com. 

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